Start with General Body – Board of Directors Meeting
After the registration of the NGO the first meeting of all or most of the members should be held. This will be the meeting of Board of Directors or Board of Trustees or Managing Committee or Governing council that means the meeting of General body members. In the meeting the resolution should be passed about the formation or clarification of formation of Board of Directors or Board of Trustees or Managing Committee or Governing council. In the meeting the board members have to adopt the bylaws that explain about the functioning of board and NGO. If you take consultancy service then consultants can guide you about the meeting and bylaws. In the first meeting of General body of NGO it should be resolved to form the Board members or Board of Trustees or Managing Committee or Governing council. After the formation of Board of Directors or Board of Trustees or Managing Committee or Governing council_ the meeting of General Body of NGO should be for the Executive Committee members and Office Bearers. In the meeting the resolution should be passed by the consent and approval of majority of the members present in the members that the certain members of NGO are appointed the Executive Body Members and office bearers with certain designations such as President, General Secretary, Treasurer, Vice President, Joint Secretary, Organising Secretary, Members etc. The meeting to form the other committees and implement the preliminary programmes and projects should be there. In this regard NGO Consultant can guide you in better and legal way about the proper proceedings.
Meetings for Decision with Resolutions
If the NGO and the members or General body or the Executive Committee want to take any decision or appoint any person/body/authority or start any programme or project or any task then the meeting of the concerned body is to be held. In the meeting the resolution on such action or decision should be taken with the consent and approval of all or majority of the members of the committee. In any organisation the decision of more than the half of the total members are acceptable, that is based on the democratic way and parameter to take decision and run organisations.
The committee members or the office bearers/Executive officers like president, secretary etc. has to write the proceedings of meetings and passed/approved resolutions, as the resolutions and decisions are require in written with signature for the concerned issues it has decided or approved or taken decision on that issue or topic or matter.
Requirements to Run and Manage NGO
Manage Accounting System
The NGOs have to keep records of transaction of received, expenditure and provided belongings and money that is executed for the various purpose and objectives. NGO has to appoint the Treasurer or any persons for bookkeeping to keep record of transactions and expenditures of organisation. In the transactions it should be mentioned that form where the money comes from and how it is used for what purpose. It is usually recommended_ that with the help of treasurer or accountant who can keep record of transactions and setup the bookkeeping system is to be made for the transactions. The transparency at accounting part must be there because financial transactions can be scrutinised at any part if you expect to get funds or keep it as a change maker organisation. So there must be a effective accounting system to deal with the implication of_ accounting. If your NGO is in working condition and have some transactions then you have to appoint a part time of full time accountant.